Marketing Automation System

The Marketing Automation System is a powerful solution that simplifies and automates marketing processes, empowering businesses to optimize their marketing strategies.

topsquad, marketing automation system, Business System Casestudies

Client: non-IT Company

Size: 35 members

Duration: 20 months

Development Methodologies: Scrum


Make marketing step simple and automatical with this system.

・Tracking traffice automatically
・Create campaign and track the effectiveness of campaign activities
・Extract lead and export
・Create graph reports and export

・Define request
・Design Architecture
・Implement function
・Integration test
・System maintenance
・Responsive support


In today’s fast-paced business landscape, marketing teams face the challenge of efficiently managing and tracking marketing efforts. The Marketing Automation System is a powerful solution that simplifies and automates marketing processes, empowering businesses to optimize their marketing strategies. In this case study, we explore the development of the Marketing Automation System, the challenges overcome, and the transformative impact on marketing efficiency.

Project Overview

The Marketing Automation System is designed to streamline marketing efforts by harnessing the power of automation. It empowers marketing teams to efficiently track website and campaign traffic, manage marketing campaigns, extract leads, and generate insightful graphical reports. The system serves as a comprehensive platform to enhance marketing operations and drive data-driven decision-making.


  1. Comprehensive Automation: Designing a system that encompassed comprehensive marketing automation capabilities was a pivotal challenge. We aimed to create a solution that could seamlessly automate various marketing tasks, ensuring efficiency, while maintaining ease of use and flexibility for users.
  2. Real-time Tracking: Implementing real-time tracking of website and campaign traffic presented another significant challenge. Continuous data updates were essential to provide marketers with up-to-date insights for effective decision-making.

How We Built It:

  1. Define Request: To ensure the Marketing Automation System addressed specific business needs, we engaged in detailed discussions with stakeholders and marketing experts. This step allowed us to define the project’s scope, objectives, and requirements comprehensively.
  2. Design Architecture: With the project requirements in hand, our development team collaborated to design the system architecture. We identified key components, modules, and interactions between different elements. The architecture was crafted to ensure scalability, flexibility, and seamless integration of functionalities.
  3. Implement Functions: Following the architecture design, our team began implementing the core functions of the Marketing Automation System. We developed modules for traffic tracking, campaign management, lead extraction, and graphical reporting. Each module was meticulously crafted to deliver optimal performance.
  4. Integration Test: During the development phase, rigorous integration testing was conducted to ensure all modules functioned correctly and integrated seamlessly. This step ensured a stable and reliable system that catered to various marketing needs.
  5. System Maintenance: We established a comprehensive maintenance plan to regularly update the system, address potential bugs, and optimize performance. Continuous system maintenance guarantees the Marketing Automation System remains reliable and up-to-date.
  6. Responsive Support: Our dedicated support team stands ready to provide users with timely assistance for any queries or technical issues. A responsive support system ensures seamless user experience and swift issue resolution.

The Results:

The Marketing Automation System was successfully developed and implemented, revolutionizing marketing operations for businesses. Marketers gained access to a comprehensive and user-friendly platform, streamlining marketing processes with automated functionalities. Real-time tracking of website and campaign traffic provided up-to-date insights, enabling data-driven decision-making and performance optimization.

Key Learning:

  1. Automation Approach: Implementing an automation solution proved to be a game-changer in streamlining marketing tasks. The comprehensive automation capabilities empowered marketing teams to manage campaigns efficiently and focus on strategic planning.
  2. Real-time Tracking Accuracy: Ensuring the accuracy and reliability of real-time tracking data was instrumental in providing marketers with valuable insights for timely and informed decision-making.

In Conclusion:

The Marketing Automation System exemplifies the transformative power of automation in marketing. By addressing challenges related to comprehensive automation and real-time tracking, the system significantly streamlined marketing efforts for businesses. The project’s key learning emphasizes the significance of automation in driving marketing efficiency and real-time data accuracy. The Marketing Automation System continues to empower marketing teams, fostering data-driven strategies and elevating marketing performance in today’s dynamic business landscape.